More Information for Buckeye Book Fair Authors
Authors participate by invitation only. If you would like to be invited to attend the Buckeye Book Fair, please see the Submissions page for information on how to submit your book for consideration.
Who Sells the Books?
The Buckeye Book Fair purchases books directly from the authors' publisher(s) and sells these books to the general public and libraries at our event through our streamlined checkout. Books are ordered in October and will be set up at the authors' tables when they arrive.
The Buckeye Book Fair does not have booths available for private vendors.
Can I Provide My Own Books / Other Products?
Yes. If you have copies of a title that is out of print and would like to sell it at the Book Fair, it should be listed on your registration form with your name on the publisher line. The Buckeye Book Fair purchases at 40% off the cover price from authors.
The Buckeye Book Fair will also include non-book items (such as art prints, CDs, or gift items) to be provided by the author. These items should also be listed on the registration form with the retail price (whole dollars only) and the discount at which the items will be purchased by the Buckeye Book Fair (at least 40%). We will also need the item UPC or bar code as well as a brief description of the items.
Due to the logistics of the event, please do NOT plan to bring books on Fair day, except for your backup supply, or by arrangement with the manager. Authors providing their own titles should ship a minimum of five copies to the Buckeye Book Fair office before October 20th. You can bring more copies with you the day of the event, but please arrive before 8:30 am to get checked in. Our inventory manager (located in the stage area of Fisher Auditorium) will give you a receipt for the books you bring in and for the books that are taken home at the end of the day.
Event Time and Place
The Buckeye Book Fair is held from 9:30 am to 4:00 pm in Fisher Auditorium on the campus of the Ohio Agricultural Research and Development Center (OARDC) in Wooster, Ohio. Please see the Get Directions page to find your way to the Fair. Authors are asked to arrive between 8:00 to 9:00 am. Breakfast, lunch, and refreshments will be provided for authors and their guest.
Authors should park next to the auditorium (on the left side as you face the building) and enter on the north side of the building through the door marked Author Entrance Only. The front doors will not be open until 9:30 am.
How Big Is My Table?
Each author will be seated at an 8' x 3' banquet table with another author to sign books and meet the public. Because of this arrangement, authors are limited to five titles. There will be a seating plan which authors can find in the centerfold of our printed brochure (which will be mailed to authors in October). Seating is randomly assigned and not all tables can connect to a power outlet. Please notify the manager before September 15th if you need to request a power outlet (for your laptop) or would like to display a large banner or backdrop behind your table.
Tables will be provided with a blue tablecloth, a supply of your books, and a sign with your book price list. You may bring easels or a free-standing display with you, but they should not exceed two feet in depth due to the closeness of the space. The auditorium asks that no items be taped directly onto the walls, floors, or tables. We have a supply of hooks that can be used to display materials on the wall behind your table.
What Should I Bring / How Many of My Books Did You Order?
Authors are encouraged to bring tabletop displays or visual aids (see photo below), handouts and/or projects for kids, your favorite autographing pens, and a backup supply of books (if convenient to do so). Your books will be ordered directly from the publisher and will be set up at your table when you arrive.
We typically purchase books by case quantity. Depending on the type and cost of your book, we generally order 25 to 50 copies of each title. Authors are strongly encouraged to bring a backup supply of books due to the unpredictability of sales. If needed, the Buckeye Book Fair will purchase the books from you at the standard retail discount of 40% or will mail replacement copies to you following the event.
Books are displayed on author tables AND in a separate browsing area (see photo below). Many customers prefer to pick out their books from the browsing area set up on the stage. There is a red ribbon attached to the authors' signposts which authors will slide to the top of the post to signal book runners who will bring more books when needed.
What Should I Wear?
Typical dress at the Buckeye Book Fair is business casual, and typical dress for the author reception is business formal.
Where Should I Stay?
With many Buckeye Book Fair authors living in nearby parts of Ohio, the Book Fair asks the publisher or author to cover transportation and lodging costs. The following accommodations are recommended and are within 5 minute's driving distance to Fisher Auditorium.
The Wooster Inn ($125), 330-263-2660
St. Paul Hotel ($150), 330-601-1900
Rodeway Inn ($75), 330-262-5008
Black Squirrel Inn B&B ($110), 330-262-3803
Market Street Inn B&B ($105), 330-262-4085
A complete list of area accommodations is available on the Wayne County Visitors Bureau website.
There will be an author reception held the Friday evening prior to the Buckeye Book Fair where authors will have a chance to meet with each other and with the members of the Buckeye Book Fair steering committee. The reception is held at The Wooster Book Company in downtown Wooster from 6:30 pm to 8:30 pm.